How to Edit Document Properties

Perform this procedure to edit properties of a document.

  1. From the Documents grid, select one or more documents, right-click and click Properties.
    This opens the Document Properties dialog box
  2. In the View list, choose the document properties/print preferences that display in the grid. You can select from the following options:
    Option Description
    All Displays all available document properties in the grid.
    Standard Displays only the document properties that the destination is capable of using. This is the default view.
    Only Set Values Displays only the document properties that contain a value (have been configured). This is an easy way to see the settings that are going to be applied to the document.
  3. In the grid, expand the category of the property you want to configure. The first node level in the category determines the print preferences for the properties it contains.
    The grid lists the property values that can be configured grouped in the following categories: Basic options, Media selection, Document, Image adjustments, Finishing, and Other properties. To expand a category, click the down arrow next to a category name. To collapse a category, click the up arrow.
  4. In the Mode column, select how the property should be applied when a document is sent to a destination. Click in the grid cell and choose from the following options:
    Option Description
    Always Apply Always applies the specified property value. Output Manager will add commands to the print stream to enforce the print preference. If the document already contains commands for that print preference, Output Manager will modify the commands to work with the printer family where the document is being sent.
    Apply Conditionally Applies the property value conditionally. Output Manager will only add or modify commands for the print preference when the printer family that the document is destined for is different from the printer family the document was originally designed for.
    Informational Only Output Manager makes no changes to the print stream when the document is sent to the destination. The value is for informational purposes only.
  5. In the Value column, specify the document property value.
    You can use functions to insert and extract data as necessary. Only the allowed values configured in the Configure Document Properties utility will be available for selection. If (Excluded) displays next to a value, then that value was excluded by the currently assigned destination on the Destination Capabilities dialog box.
  6. Click OK to save changes.