Document ownership is a special security role that grants users access to the documents they own. By default, users have full access to their documents, but no access to other resources.
Document ownership is established by relating an Output Manager user with an Output Manager document. The permissions granted automatically to document owners can be modified through the role manager (See Security Roles).
Document ownership is established through two mechanisms:
- Some types of Output Manager sources assign the correct user as the owner of the document
automatically. Here are a few examples:
- When using Windows print queues to send documents to Output Manager, the source assigns the domain user who sent the document as the document owner.
- LPD sources will attempt to match the user in the control file with an Output Manager user account.
- Network Folder sources are always going to use the Input service account as the document owner, which will normally not be helpful.
- Business Rules
- When document owner security is necessary and the automatic document owner is not correct, a business rule must be used to correct the document owner. There are a variety of business rules designed to extract metadata from a document, and an extensive business rule that will use document metadata to assign the document owner (see Business Rules).
Note: Document Owner assignment is also required for pull printing or secure release, since the user will be choosing from the documents he/she owns
Document Owner Permissions
The permissions granted to the document owner can be modified through the Document Owner role with the Role Manager dialog (see Security Roles).