Administrators can use Role Manager to define and modify the security roles of users and groups. The Role Manager utility consists of different types of roles and corresponding security-related permissions that can be granted or denied to each role. There are three roles defined in Output Manager:
- OM Document Owner
- Defines the rights, or permissions, of document owners. You can limit or extend the permissions of document owners as appropriate. For example, an administrator who wants to prohibit document owners from assigning documents to destinations would remove this permission. This role is limited to Documents and Library applications.
- OM System Administrators
- Defines the members and permissions for system administrators. System administrators can configure and manage all of the security permissions. As with the Document Owner role, you can limit or extend the permissions of system administrators as needed. By default, all permissions are granted to the System Administrators role at the time of installation; you can modify permissions as appropriate for the installation. A company might have several system administrators. This role defines permissions for all applications, that is, Destinations, Sources, Documents, Library, Reports, and Administration.
- OM Security Administrators
- Is identical to the role of System Administrator except that a subset of permissions is always unavailable for modification; this safeguard insures that an installation does not accidentally lock itself out of Output Manager, preventing the configuration of security permissions. A company typically would have only one Security Administrator.
You can add and remove users and groups from the System Administrator and Security Administrator roles as needed to manage security access; for example, you might want add a system administrator to serve as backup to an established system administrator.