Sending Documents to AutoStore

Complete this procedure to define destinations for printing to an email address. Documents routed to a destination will be sent to the specified email address.

  1. In the Destinations tree, right-click the destination group (folder) where you want to add destinations, and click New Destination.
    This opens the Add Destination dialog box.
  2. In the Type list, select Email.
  3. In the Add new devices box, enter the number of destinations you want to create.
    You can create a single email destination or create multiple email destinations and configure them simultaneously.
  4. Click OK.
    The configuration tabs that display are shown differently depending if you chose to create a single destination or multiple destinations.
    Configuration Description
    Single destination Configuration options are listed on tabs.
    Multiple destination Destinations are configured in grid format on a tab. Destinations you create are displayed as rows in the grids. The configuration options are labeled by column headings.
  5. Configure the options for each destination. For multiple destinations, you can use the Series Fill button to automatically populate multiple fields in a column:
    1. To create a series fill, select the rows you want to automatically fill and then click inside one of the cells that you are editing.
    2. Click Series Fill and enter the text and configure the counter in the Series Fill dialog box. The series will start with the first selected row.
    You can add and remove destinations by clicking Add or Remove below the grid. You can also select destinations and click Copy to create copies.
  6. Configure the general settings. For multiple destination configuration, this is configured on the General tab.
    1. Enter the destination Name.
    2. In the Server list, click the Output Manager server where the Output Manager Output Service is located for this destination.
    3. Enter any Comments or Location information for the destination.
    4. Optional: You can change the large destination image that displays when configuring a single destination. To do so, click Select Image and choose the appropriate image file (BMP, JPEG, or PNG). To change the image back to the default, click Reset Image.
      The selected image is compressed and scaled to 96x96 pixels. Changing this image does not change the smaller image that displays or the image that displays in the destination tree.
  7. On the Email settings tab, configure the email settings.
    1. Select the Email profile that will be used with this destination.
      You can select a profile in the list or click the Browse button and mange profiles in the Manage Outbound Email Profiles dialog box. In this dialog box you can create and modify email profiles.
    2. In the To, CC, and BCC fields, enter destination email addresses. Separate multiple email addresses with a comma.
    3. In the From field, specify the email address that will be shown as the sender of all documents sent to this destination.
    4. In the Reply to field, specify the email address where replies will be routed. You can enter multiple email addresses separated by a comma.
    5. Enter the Subject that will display for all documents sent to this destination.
    6. Enter the Body text that will display in the email message for all documents sent to this destination.

    You can configure a default value and a dynamic override value for most options. Default values are used to manage the documents as they are being sent to the destination. You can choose to dynamically override the default values using document properties and functions. To insert document properties, right-click in the dynamic box and click Insert Document Property. A menu containing all of the available properties displays. You can select a property in the list or type the property name. If a property is selected and it contains a value, that value is processed instead of the default value. To insert functions, right-click in the dynamic box, click Insert Function, and choose the appropriate function. Review the Using Output Manager Functions help topic for information on configuring functions.

  8. Configure options on the More settings tab.
    1. Select the printing cost per page for black and white and color documents.
    2. Select the appropriate Printer family.
      Printer families are used to configure commands for print languages and map them to destinations based on their capabilities. You can select an existing printer family in the list or create one in the Printer Family Profile dialog box. To create a printer family during single destination configuration, click New. To create during multiple destination configuration, click the Browse button.
    3. Optional: If you select a Printer family, you can configure Destination specific capabilities.
      These options determine which print preferences/document properties are supported by the destination. To configure destination specific capabilities, click Configure to open the Destination Capabilities dialog box. All of the document properties available to this destination are listed and grouped into categories. Expand the appropriate category by clicking the arrow next to the category name. Select the check boxes for properties you want to be available for configuration throughout Output Manager. Clear the check boxes for properties you do not want to be available. If a property is configured by selecting from a list of options, those options will display beneath the property. Select and clear the check boxes to determine the choices that will be available when those properties are configured. Repeat this step until all properties are configured, and then click OK.
    4. Select the appropriate Output process. You can select an existing process in the list or create one using the Process Designer.
      • To create a process during single destination configuration, click New.
      • To create during multiple destination configuration, click the Browse button.
      Output processes can be created to impact documents as they are being sent to a destination. The processes contain a set of actions which could be used for search and replace, setting finishing options, editing PJL commands, inserting overlays, and so on.
    5. Determine if you want to override the output process assigned to the document and use the selected destination output process.
    6. Select the appropriate Failover profile. You can select an existing profile in the list or create one in the Failover Profile dialog box.
      • To create a profile during single destination configuration, click New.
      • To create during multiple destination configuration, click the Browse button.
      Failover profiles specify what should happen to documents when they are sent to inaccessible destinations (they are not able to receive documents).
    7. Determine if you want to override the failover profile assigned to the document and use the selected destination failover profile.
  9. On the Error handling tab, configure the error handling options.
    1. Select the appropriate Error handling profile. You can select an existing profile in the list, or create one in the Error Handling Profile dialog box. To create a profile during single destination configuration, click New. To create during multiple destination configuration, click the Browse button.
      Error handling profiles specify what should happen to destinations when an error is detected via SNMP or during transmission of a document.
    2. Choose the Default failover destination.
      This specifies what should happen to documents when they are sent to inaccessible destinations (they are not able to receive documents). You can choose to route the documents to a parent group or a specific destination or group. The parent group where the destination currently resides is selected by default.
  10. Click OK.